Introduction

 

Welcome to Barbara Roberts School of Dance.

 

These Terms and Conditions are designed to provide clear information about how our school operates and to help ensure a safe, positive and enjoyable experience for all students and their families. By working together and understanding our shared expectations, we can create an environment where every student has the opportunity to thrive, develop confidence and enjoy their

dance journey.

 

We ask that all parents, guardians and adult students take the time to read these Terms and Conditions carefully. If you have any questions, please do not hesitate to contact us, we are always happy to help.

 

By enrolling with Barbara Roberts School of Dance, you confirm that you accept these Terms and Conditions and agree to comply with them throughout your enrolment.

 

Definitions

For the purposes of these Terms and Conditions:

● "School" means Barbara Roberts School of Dance (Brs-dance Ltd).

● "Student" means any child or adult enrolled at Barbara Roberts School of Dance.

● "Parent or Guardian" means the parent, legal guardian or any adult with parental responsibility for a student under the age of 18.

● "Adult Student" means a student aged 18 years or over who is responsible for their own enrolment, participation and compliance with these Terms and Conditions.

● References to "Parent or Guardian" throughout these Terms and Conditions should be read as applying to an Adult Student where appropriate.

 

Registration

A registration form must be completed in full before a student attends their first class. For students under the age of 18, the registration form must be completed by a parent or legal guardian. Students aged 18 or over may complete their own registration.

 

It is the responsibility of the parent, guardian or adult student to ensure that all information provided is accurate and kept up to date, including emergency contact details and any relevant medical information.

 

Fees and Payment Policy

Barbara Roberts School of Dance operates in line with the academic school year, with fees charged on a termly basis (three terms per year). Fees are calculated according to the number of teaching weeks in each term. The cost per class will remain unchanged unless we notify you in advance of any fee increase.

 

Invoices will be issued to the primary contact email address provided at registration and will detail all classes in which the student is enrolled. Payment must be made in full by the due date shown on the invoice.

 

Payment can be made by bank transfer, online card payment or cash. We do not accept payment by cheque.

 

Barbara Roberts School of Dance understands that, from time to time, families may wish to spread the cost of term fees. Payment plans may be agreed at the discretion of the Directors and must be arranged before the invoice due date.

 

Any agreed payment plan must be adhered to. If an instalment is missed or payment is not received as agreed, Barbara Roberts School of Dance reserves the right to withdraw the payment plan, request immediate payment of the outstanding balance, charge a reasonable administration fee for late payments and/or suspend a student's attendance until the account has been brought up to date.

 

Term fees secure a student's place within their class and are therefore payable in full regardless of absence due to holidays, illness or any other personal circumstances. Refunds or credits are not normally given for missed classes.

 

Should Barbara Roberts School of Dance need to cancel a class due to circumstances within our control, we will endeavour to provide a suitable replacement class or alternative arrangement where reasonably possible.

​

In the event that classes cannot take place due to circumstances beyond our reasonable control, including but not limited to severe weather, government restrictions, venue closures, teacher illness or other unforeseen events, Barbara Roberts School of Dance will make every reasonable effort to minimise disruption and where possible, provide a replacement class or suitable

alternative.

​

Refunds or fee reductions will not normally be offered for classes cancelled due to circumstances beyond our reasonable control. Any alternative arrangements, credits or refunds will be entirely at the discretion of the Directors and will take into account the circumstances surrounding the cancellation.

​

Students with outstanding fees may be unable to participate in examinations, performances or other school activities until their account has been brought up to date.

​

Barbara Roberts School of Dance reserves the right to suspend a student's enrolment where fees remain unpaid following reasonable reminders.

​

If a student wishes to withdraw from Barbara Roberts School of Dance or discontinue any class, written notice must be given by email before the start of the next term. If notice is received after the new term has begun, fees for that term will remain payable, as a place will have been reserved for the student.

​

Where exceptional circumstances arise, any request to waive this notice requirement will be considered at the discretion of the Directors.

 

Fees are reviewed periodically and parents or adult students will be given reasonable notice of any changes before they take effect.

 

School Expectations, Equality and Code of Conduct

At Barbara Roberts School of Dance, we are committed to providing a safe, welcoming, inclusive and supportive environment where every student can enjoy dance, develop confidence and achieve their full potential. We ask all students, parents, guardians and visitors to support these values by treating everyone with kindness, respect and courtesy at all times.

To help maintain a positive learning environment, we ask that students and parents/guardians:

● Arrive promptly for classes, examinations, performances and other school events.

● Wear the correct uniform and footwear for each class and comply with the school's dress code.

● Remove all jewellery before class, with the exception of plain wedding bands for adult students.

● Treat fellow students, teachers, staff, parents and visitors with courtesy and respect.

● Follow all instructions given by teachers and staff to help maintain a safe and productive learning environment.

● Respect the school premises, equipment and the property of others.

● Inform the school as soon as possible if a student is unable to attend a class.

 

Classes are closed to Parents or Guardians and spectators to provide students with the best possible learning environment and to support the school's safeguarding procedures. Parents or Guardians of children under the age of six are kindly asked to remain in the designated waiting area during their child's class so that they are available if needed.

 

Barbara Roberts School of Dance has a zero-tolerance approach to bullying, harassment, discrimination, intimidation and abusive behaviour of any kind. We are committed to promoting equality, diversity and inclusion and expect everyone associated with the school to contribute to an environment where all individuals are treated fairly, with dignity and respect, regardless of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex or sexual orientation.

 

Parents, guardians and visitors are expected to communicate with staff in a respectful and appropriate manner at all times. Abusive, threatening, aggressive or discriminatory behaviour, whether in person, by telephone, email, social media or any other form of communication, will not be tolerated.

 

Barbara Roberts School of Dance reserves the right to refuse entry to classes, suspend attendance or terminate a student's enrolment where the behaviour of a student, parent, guardian or visitor is considered to be repeatedly disruptive, abusive or likely to compromise the safety, wellbeing or enjoyment of others. Further information can be found in our Equality, Diversity, Inclusion and Anti-Bullying Policy.

​

Examinations and Assessments

Examinations and assessments are an important part of a student's development and provide an opportunity to celebrate their progress and achievements. However, participation is not compulsory.

 

At Barbara Roberts School of Dance, we recognise that every student develops at their own pace. Our teachers will use their professional judgement to determine when a student is ready to be entered for an examination or assessment. Entries are made solely at the discretion of Barbara Roberts School of Dance and students will only be entered once they have reached the required standard and are considered fully prepared.

 

To be eligible for an examination or assessment, students are expected to attend classes regularly, demonstrate commitment to their training and complete any recommended practice or

preparation outside of class where appropriate.

 

Students entered for examinations or assessments must wear the correct uniform and footwear in accordance with the school's dress code. Where required by the examining organisation, specific items, including new satin ballet shoes, must be purchased and approved by the class teacher prior to the examination.

 

Students progressing to Grade 6 and above in Ballet or Tap are required to hold a current bbodance Student Membership in accordance with the examining body's regulations. Further information is available from a member of the teaching team.

 

Fees for examinations and assessments vary depending on the grade and dance style being undertaken. Details of the relevant fees will be communicated via email once entries have been confirmed.

 

Fees must be paid by the date stated on the invoice. Payment may be made by bank transfer, online card payment or cash. Any additional charges relating to examination venue hire or music operators will be communicated in advance.

 

Students with outstanding tuition or examination fees will not be entered for examinations or assessments until all outstanding balances have been paid in full.

 

Attendance and Absence

Regular attendance is important to ensure students make consistent progress and are adequately prepared for examinations, assessments, performances and other school activities.

 

If a student is unable to attend a class, parents, guardians or adult students are asked to notify Barbara Roberts School of Dance as soon as reasonably possible. This helps us to maintain accurate attendance records and supports our safeguarding responsibilities.

 

Students arriving more than 15 minutes late to class may be unable to participate if, in the teacher's professional judgement, it is not safe or appropriate for them to join the class after the warm-up has taken place.

 

Where a student is absent for an extended period due to illness or exceptional circumstances, we ask that you contact the school to discuss the situation. While every effort will be made to support the student's return, we cannot guarantee that their place in a class can be held indefinitely.

 

Missed classes cannot normally be made up, transferred or refunded. Please refer to the Fees and Payment Policy for further information.

 

Uniform and Appearance

Students are expected to attend all classes wearing the correct Barbara Roberts School of Dance uniform (or approved second-hand uniform), appropriate footwear and with their hair neatly secured in accordance with the requirements for their class. Wearing the correct uniform promotes safety, freedom of movement, discipline and a sense of belonging within the school.

 

New students attending a trial class are not expected to have the full school uniform immediately. Comfortable clothing that allows free movement and appropriate footwear may be worn until enrolment has been confirmed and the correct uniform has been obtained.

 

Uniform and footwear should be clean, well maintained and clearly labelled with the student's name wherever possible. Jewellery should not be worn during classes, with the exception of plain wedding bands for adult students.

 

Teachers may ask a student to sit out of all or part of a class if they are not wearing appropriate clothing or footwear, or if their appearance presents a health and safety risk.

 

Barbara Roberts School of Dance is committed to making dance as accessible and affordable as possible. We welcome donations of good quality second-hand uniform and dance shoes, which are made available to other families, subject to availability.

 

All donated uniforms and footwear should be clean, in good condition and suitable for further use. Parents and guardians are encouraged to speak to a member of staff if they wish to donate or enquire about second-hand uniform items.

 

Students are responsible for bringing all items required for their class. Barbara Roberts School of Dance cannot accept responsibility for lost, stolen or damaged personal belongings, although every reasonable effort will be made to reunite lost property with its owner.

 

Uniform requirements may vary depending on the dance style, level, examinations, assessments or performances. Full details of the current uniform requirements are available from the school office.

 

Performances and Additional Training

Barbara Roberts School of Dance is proud to provide students of all ages with opportunities to perform throughout the year, including our showcase and other performances where appropriate. These events provide students with the opportunity to develop confidence, gain valuable performance experience and celebrate their achievements.

 

Participation in performances is optional. However, once a student has committed to taking part, regular attendance at classes and rehearsals is expected to ensure the safety, enjoyment and success of the production.

 

Costume requirements, rehearsal schedules, performance dates and any associated costs will be communicated in advance to Parents or Guardians, or directly to Adult Students. Performance costumes remain the responsibility of the Parent or Guardian, or Adult Student, once purchased and should be cared for appropriately. Every effort should be made to attend all scheduled rehearsals, as these are an essential part of preparing for performances.

 

Parents or Guardians, or Adult Students, are responsible for the cost of any costumes, accessories or other items ordered or purchased on behalf of a student for performances. If a student withdraws from a performance after these items have been ordered or purchased, the full cost will remain payable, as these expenses cannot usually be recovered by Barbara Roberts School of Dance.

 

Participation in performances may be dependent upon rehearsal attendance. Barbara Roberts School of Dance reserves the right to withdraw a student from a performance if, in the professional judgement of the teaching team, insufficient rehearsal attendance could compromise the safety, quality or success of the performance.

 

While every effort will be made to include students in performances, Barbara Roberts School of Dance reserves the right to determine casting, routines, choreography and performance opportunities. Decisions will be based on factors including attendance, rehearsal commitment, individual progress and readiness, age, health and safety and the requirements of the production. All casting decisions made by the teaching team are final.

 

Barbara Roberts School of Dance is committed to providing students with safe, consistent and high-quality dance training. To support each student's progress and wellbeing while reducing the risk of injury that can arise from conflicting training methods or excessive physical demands, students may not undertake regular training with another dance school whilst enrolled at Barbara Roberts School of Dance without the prior written agreement of the Directors.

 

Students wishing to attend workshops, masterclasses, summer schools, auditions or other one-off dance opportunities are asked to discuss these with the Directors in advance. We are always pleased to support opportunities that complement a student's training and development.

 

Barbara Roberts School of Dance reserves the right to determine whether participation in any external dance activity may affect a student's readiness for examinations, assessments, performances or other school events.

 

Teaching and Learning

Barbara Roberts School of Dance is committed to providing high-quality dance training in a safe, positive and encouraging environment. We believe every student should have the opportunity to enjoy dance, develop confidence and achieve their own personal potential, whether dancing for recreation, fitness, examinations or performance.

 

Our classes are planned and delivered by appropriately qualified teachers who strive to help every student achieve their individual potential, regardless of age, ability or experience.

 

Teaching methods, class content and choreography are determined by the teaching team and may be adapted to meet the needs of individual students, the class as a whole, examination or performance requirements, or to ensure the health, safety and wellbeing of all participants.

 

Students are expected to work to the best of their ability, follow the guidance and instructions of their teachers and show respect for fellow students at all times. Progress will vary from student to student and Barbara Roberts School of Dance cannot guarantee examination results, performance opportunities or progression within a particular timescale.

 

From time to time, Barbara Roberts School of Dance may use substitute teachers or combine classes where necessary. Every effort will be made to maintain the usual high standard of teaching and minimise any disruption.

 

Barbara Roberts School of Dance continually reviews and develops its teaching methods, class structure and timetable to ensure the best possible experience for students. We therefore reserve the right to make reasonable changes to teachers, class times, venues, timetables or teaching

arrangements where necessary. Where practical, reasonable notice of significant changes will be given.

 

Teachers may modify, adapt or restrict activities where, in their professional judgement, this is necessary to protect the health, safety or wellbeing of a student or the wider class.

 

Health, Safety and Wellbeing

Barbara Roberts School of Dance is committed to providing a safe, healthy and supportive environment for all students, staff, volunteers and visitors. Every reasonable step will be taken to minimise risks and to comply with relevant health and safety legislation and good practice.

 

Students are expected to follow all safety instructions given by teachers and staff and to behave in a manner that does not place themselves or others at risk. Teachers reserve the right to stop any activity or ask a student to sit out of part or all of a class if, in their professional judgement, it is necessary to protect the health, safety or wellbeing of the student or others.

​

Parents or Guardians are responsible for informing the school promptly of any medical condition, injury, allergy or other circumstance that may affect a student's safe participation in classes or activities.

​

Students should not attend classes if they have an infectious illness or any condition that could put the health of others at risk. Students who have experienced vomiting or diarrhoea must not attend classes until they have been symptom-free for at least 48 hours.

 

Students are expected to participate only when they are physically fit to do so. If a student is recovering from an injury or illness, Barbara Roberts School of Dance may modify activities or advise that the student does not participate until it is safe to do so. Parents or Guardians should notify the school of any medical advice or restrictions relating to a student's participation.

 

Barbara Roberts School of Dance carries out regular risk assessments and takes reasonable precautions to provide a safe environment. However, as with any physical activity, participation in dance carries an inherent risk of injury. By participating in classes and school activities, students and their Parents or Guardians understand that these normal risks cannot be eliminated entirely.

 

In the event of an accident, illness or emergency, Barbara Roberts School of Dance will take all reasonable steps to ensure the student's welfare, including administering appropriate first aid by a suitably qualified first aider and contacting a Parent or Guardian, emergency contact or the emergency services where necessary.

 

Barbara Roberts School of Dance reserves the right to refuse or restrict participation in any class, rehearsal, examination, performance or other school activity where, in the professional judgement of the teaching team, it would not be safe or appropriate for a student to take part.

 

Safeguarding and Student Welfare

The safety, welfare and wellbeing of every student is of the utmost importance at Barbara Roberts School of Dance. We are committed to providing a safe, inclusive and supportive environment where all students can learn, develop and enjoy dance with confidence. Barbara Roberts School of Dance is committed to safeguarding and promoting the welfare of all children, young people and vulnerable adults. All staff and volunteers are expected to uphold the highest standards of professional conduct and to follow the school's safeguarding procedures at all times.

 

Parents or Guardians are expected to support the school's safeguarding procedures and to follow any reasonable instructions designed to protect the welfare, safety and privacy of all students. This includes complying with the school's policies regarding attendance, collection of children, photography, use of social media and access to teaching areas.

 

Any concerns relating to the welfare or safety of a student will be taken seriously and managed in accordance with the school's Safeguarding and Child Protection Policy. Where appropriate, concerns may be shared with the relevant statutory agencies in line with our legal safeguarding responsibilities.

 

Further information about our safeguarding procedures is available in the Barbara Roberts School of Dance Safeguarding and Child Protection Policy.

 

Medical Information and Emergency Treatment

Parents or Guardians are responsible for ensuring that Barbara Roberts School of Dance has accurate and up-to-date medical information, emergency contact details and any other information relevant to a student's health and wellbeing.

 

Any changes to medical conditions, allergies, medication, emergency contacts or other relevant information must be notified to the school as soon as reasonably practicable.

 

Where it is necessary to protect a student's health or wellbeing, Barbara Roberts School of Dance may administer appropriate first aid by a suitably qualified first aider. If further medical treatment is considered necessary, every reasonable effort will be made to contact a Parent or Guardian or emergency contact. Where appropriate, the school may seek emergency medical assistance or arrange for a student to receive urgent medical treatment.

 

Students who require medication, including inhalers, adrenaline auto-injectors (EpiPens) or other prescribed medication, must ensure that it is available whenever they attend classes or school activities.

 

Barbara Roberts School of Dance will only administer medication where prior written consent has been provided by a Parent or Guardian, together with clear written instructions regarding its administration. Medication must be supplied in its original container with the dispensing label intact and be clearly marked with the student's name.

 

Where a student has a serious medical condition, such as asthma, epilepsy or a severe allergy, Parents or Guardians may be asked to provide an individual healthcare plan or emergency action plan where appropriate.

 

All accidents, injuries requiring first aid, medication administered and significant incidents will be recorded in accordance with the school's procedures.

 

Photography, Video Recording and Social Media

Barbara Roberts School of Dance recognises that photographs and video recordings are a wonderful way to celebrate students' achievements and promote the school. We are committed to using images responsibly and in accordance with our safeguarding responsibilities and data protection obligations.

 

Photographs and videos may be taken by Barbara Roberts School of Dance during classes, examinations, assessments, rehearsals, performances and other school activities for educational, promotional and celebratory purposes, subject to the appropriate consent being obtained.

 

Consent will be obtained as part of the enrolment process before photographs or videos of students are used for marketing, publicity, printed publications, the Barbara Roberts School of Dance website or social media platforms. Once consent has been provided, it will remain in place unless and until it is withdrawn or amended in writing by the Parent or Guardian.

 

Parents or Guardians may withdraw or amend their consent at any time by notifying Barbara Roberts School of Dance in writing. Any changes to consent will apply to future use of images and cannot always be applied retrospectively to photographs, videos or publications that have already been produced, published or distributed.

 

Photography and video recording by Parents or Guardians, students or audience members is not permitted during classes, rehearsals or performances unless Barbara Roberts School of Dance has given prior permission. Where photography or filming is permitted, all images and recordings must be for personal use only and must not be shared publicly if they include other students without the appropriate consent.

 

Students are expected to respect the privacy of others at all times. Photographs or video recordings of other students, staff or visitors must not be taken or shared without their knowledge and consent. This includes before or after classes, during breaks and at any Barbara Roberts School of Dance activity or event. Any misuse of photographs or video recordings, including sharing images or videos on social media, messaging platforms or any other online service without permission, may result in disciplinary action and where appropriate, Parents or Guardians will be informed.

 

Barbara Roberts School of Dance reserves the right to restrict or prohibit photography or filming at any class, rehearsal, examination, performance or school event where this is considered necessary for safeguarding, privacy, copyright or venue requirements. Any person who does not comply with this policy may be asked to stop filming or photographing immediately and where appropriate, may be asked to leave the event.

 

Further information is available in the Barbara Roberts School of Dance Photography and Video Recording Policy.

 

Data Protection and Privacy

Barbara Roberts School of Dance is committed to protecting the privacy and personal information of all students, Parents or Guardians, Adult Students, staff and volunteers.

 

Personal information is collected and processed for the purposes of administering enrolment, managing classes, communicating with families, ensuring the health, safety and wellbeing of students, processing payments, arranging examinations and performances and meeting our legal and safeguarding responsibilities.

 

All personal information is processed in accordance with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018 and any other applicable data protection legislation.

 

Personal information will only be shared with third parties where necessary to deliver our services, meet legal or safeguarding obligations, or where consent has been obtained.

​

Individuals have the right to request access to the personal information held about them and to request that inaccurate information is corrected. Further information about how we collect, use, store and protect personal information, together with details of individual rights, can be found in the Barbara Roberts School of Dance Privacy Notice.

 

Acceptance of these Terms and Conditions

By completing the enrolment process, Parents or Guardians and Adult Students confirm that they have read, understood and agree to abide by these Terms and Conditions and the school's associated policies.

​

Barbara Roberts School of Dance reserves the right to amend these Terms and Conditions from time to time. Any significant changes will be communicated to families and the most up-to-date version will always be available on our website.